Home groups and other groups comprising adult members of St Paul’s have been included in ChurchSuite to simplify distributing information to members. For example, distribution of sermon series questions can easily be done from ChurchSuite, whereas previously it has been done from ministry team members’ individual email address lists. Being able to do this through ChurchSuite means that the home group leaders contact list will be kept up to date through a single point of data entry and members of the ministry team do not need to build and maintain their own personal address lists. PCC and other groups categorised as ‘administration’ have been added, and other groups will be added if that helps contact members on a regular basis.
We have decided to use ChurchSuite to record rotas for the 8.30 and 10.00 Sunday services and junior church. ChurchSuite will allow an automated reminder system to be introduced. Rota members will be able to record swaps easily on MyChurchSuite without having to worry about remembering to change the list in the porch when they are next in church. The rota identifies clashes clearly, which can so easily be overlooked by volunteers with busy lives. ChurchSuite will also provide a single report of everyone who is on a rota on Sunday and this will be extremely helpful for the wardens and the ministry team. Other rotas will be included if this seems appropriate at a later stage.
No financial information relating to the Church or Church members is recorded on ChurchSuite. Giving details and related Gift Aid tax claims are held only by the CMF secretary.
Existing communication routes will continue for members who cannot, or prefer not to receive emails. One of the real advantages of ChurchSuite is that we can easily identify church members who do not have email addresses and make sure that they receive information in another form.
Yes, our Communications team are already using ChurchSuite to provide us with a Calendar to provide on-line information on forthcoming events. All public events can be seen on the calendar on the website. Church members can see the calendar also within MyChurchSuite, and additionally they will be able to see events that are not open to the public. This is work in progress. In due course the calendar will enable people to sign up for events where appropriate.
We have also started to set up church and hall bookings which will be done through ChurchSuite, making it easier for Vicky to manage bookings.